Electronic Information will be stored for only as long as it is needed or until such time as you request us to delete your personal information from our records and will be disposed of appropriately. Where we have not heard from members for five years information will be removed from our active list and archived.
DCW will use the information we hold for the following purposes:
- to maintain our membership records
- to add you to the mailing list
- to keep members informed of DCW activities and events and other events of interest
DCW will not pass on your details to any third party, will not be used for marketing nor shared with, or sold to, any other organisation.
How we protect your personal information
Your personal information is stored on our electronic filing system based in the [UK / EU], and is accessed by our Committee for the purposes set out above.
If we are required to transfer your personal information outwith the EU we will provide you with information regarding the safeguards that we have put in place with the recipient country to protect your personal information.
You have a right to ask for a copy of the information DCW holds about you, to rectify any inaccuracies and to ask for your personal information to be removed where relevant. This can be done by contacting DCW’s membership secretary. You can exercise any of the following rights by writing to us at Dronley Community Woodland.
Your rights in relation to your personal information are:
- You have a right to request access to the personal information that we hold about you by making a “subject access request”;
- If you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;
- You have a right to request that we restrict the processing of your personal information for specific purposes; and
- If you wish us to delete your personal information, you may request that we do so.
Any requests received by DCW will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk.